Every year we hold a day of dance to celebrate and showcase our members, followed by our annual general meeting. The day of dance and AGM are usually hosted in the hometown/city of one or more of our members.
The AGM will be on Saturday 26th September 2020 at 16:00. However, due to the COVID-19 restrictions on movement, this will take place online via Zoom. This year, AGM papers will be sent by email (rather than by post) and voting will be electronic (rather than by email/post).
ANY QUERIES: please email us at firstname.lastname@example.org
Getting your AGM Pack
The AGM Pack 2020 containing the papers for the meeting was emailed to member contacts on 31st August, for them to circulate to team members to read and decide how to vote on the motions and elections of officers. A revised pack was sent on 11th September, which has an amendment to Motion 2.
A separate document AGM Voting & Registration 2020 was sent to member contacts on 12th September with information on how to register to attend the Zoom meeting, how submit votes in advance or at the meeting, submit apologies, appoint a proxy etc.
Member contacts can also find the above two documents in the Members Area of the web site www.morrisfed.org.uk/members/agm
Attending the meeting
Only one representative per member team will be able to attend the Zoom meeting (individual members may attend in their own right).
Each member team may register for one zoom session to attend the meeting to represent the team. Each person may represent only 1 member team on 1 Zoom session for the duration of the meeting. Attendance at the Zoom meeting will be counted as ‘represented in person’ to meet the quorum of 15 group members.
The meeting will not be recorded.
Other members of your team (or a different member team) will be able to sit with the representative, or watch a live stream, but will not be permitted to participate directly.
The meeting will start promptly at 16:00. You may join from 15:00 onwards, and at least 15 minutes beforehand to adjust your setup.
Watching the meeting
There will be a live stream on YouTube so that any member of a member team may watch the AGM ‘live’ and it will be removed at the end of the meeting. The link will be emailed to member contacts a few days before the meeting (the link will not be available on this page as previously stated). Please don’t record the meeting yourself, as we will not be asking for permission from the attendees. Please only share the link with people who are a member of a team in The Morris Federation – it is a Members meeting not a Public meeting.
All members are encouraged to vote so that the views of the entire membership is known.
The Committee recommends that you vote “For” all of the Motions being proposed in the AGM Pack. For further information on the background to Motion 6, including some newly added papers on Historical references, see our Face Paint FAQ pages. We urge all teams to vote on all items.
Two elected Committee members – Jenny Everett (Treasurer) and Mike Everett (Archive Officer) – will be standing down on 31st December, and are willing to stand again in those 3-year posts. No other nominations were received by the deadline.
For teams not attending the Zoom meeting, voting ‘in advance’ will be online (not by email/post as in previous years) with a deadline of midnight on 25th September 2020. Proxy voting will also be available.
For representatives of teams attending the Zoom meeting, voting will also be made available during the meeting.
Your member contact will ask you for your votes on these items:
Motion 1 – For or Against or Abstain
Motion 2 [Amended] – For or Against or Abstain
Motion 3 – For or Against or Abstain
Motion 4 – For or Against or Abstain
Motion 5 – For or Against or Abstain
Motion 6 – For or Against or Abstain
Election of Treasurer – For or Against or Abstain
Election of Archive Officer – For or Against or Abstain
Motions and Items for discussion
All Motions must be proposed and seconded by a member(*) , and the deadline for this has now passed. A team member representing the proposer & seconder must attend the virtual AGM.
(*) The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.
Day of Dance and AGM 2021
In 2021 the Day of Dance and AGM will be on Saturday 25th September 2021 in Reading, hosted by Customs & Exiles North West Morris.