Every year we hold a day of dance to celebrate and showcase our members, followed by our annual general meeting. The day of dance and AGM are usually hosted in the hometown/city of one or more of our members.
Day of Dance 2020 Postponed
This year’s Annual Day of Dance originally to be hosted by Customs & Exiles North West Morris in Reading on Saturday 26th September 2020, to accompany our AGM, has been postponed to Saturday 25th September 2021. Put the date in your diary now!
The AGM itself will be held online – see below.
The AGM will be on Saturday 26th September 2020. However, due to the COVID-19 restrictions on movement, this will take place online via Zoom.
Getting your AGM Pack
This year, we will send the AGM pack to member contacts by email (rather than by post), so you can easily circulate it to your team to collect their votes on the motions and elections of officers. The AGM pack will will be circulated in mid August, and will contain instructions for how to register to attend the Zoom meeting and how to vote.
Attending or watching the meeting
Due to the limitations of the process, only one representative per member team will be able to attend the Zoom meeting (individual members have access in their own right). Other members of your team will be able to watch a live stream, but will not be able to participate directly.
Each member team will be able to register for one zoom session to attend the meeting to represent the team. Each person may represent only 1 member team on 1 Zoom session for the duration of the meeting. Attendance at the Zoom meeting will be counted as ‘represented in person’ to determine whether the meeting is quorate (requires 15 group members to be represented).
The meeting will start promptly at 16:00. You may join from 15:00 onwards. and at least 15 minutes beforehand to adjust your setup.
There will also be a live stream on YouTube so that any member of any team may watch the AGM. This will be removed at the end of the meeting.
For teams not wishing to attend the Zoom meeting, we will provide voting online (not by email or post as in previous years) with a defined cut-off date. Proxy voting will also be available as in previous years.
For representatives of teams attending the Zoom meeting, voting will also be made available during the meeting.
Election of Committee Members
Two elected Committee members will be standing down this year. Jenny Everett (Treasurer) and Mike Everett (Archive Officer) are standing down, but are willing to stand again in those posts. However, if anyone wishes to stand for election to either post, they should complete this Nomination Form (editable .rtf format) and send it to firstname.lastname@example.org by midnight, Sunday 5th July 2020. This will be circulated to members in advance of any vote. Further information on the posts may be obtained from Jenny and Mike respectively.
Motions and Items for discussion
Any Motions must be proposed and seconded by a member(*) – they should complete this Motion Form (editable .rtf format) and send it to email@example.com by midnight, Sunday 5th July 2020. A team member representing the proposer & seconder must attend the virtual AGM.
Items for discussion should also be sent to firstname.lastname@example.org by midnight, Sunday 5th July 2020.
(*) The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.
Day of Dance and AGM 2021
In 2021 the Day of Dance and AGM will be on Saturday 25th September 2021 in Reading, hosted by Customs & Exiles North West Morris.