Every year we (usually) hold a day of dance to celebrate and showcase our members, followed by our annual general meeting. The day of dance and AGM are usually hosted in the hometown/city of one or more of our members.
Unfortunately, the days of dance in 2020 and 2021 have been cancelled, and the AGMs were/are being held online.
AGM 2020
The AGM was held on Saturday 26th September 2020 via Zoom. The draft minutes of the meeting are coming soon. Links to the minutes of previous meetings are provided at the bottom of this page.
AGM 2021
In 2021 the AGM will be held on Saturday 25th September 2021 via Zoom, starting no earlier than 16:00. The AGM will again be held online because of the uncertainties of the restrictions on gatherings and so that representatives would not be put off attending due to travelling out of their area.
Election of Committee Members
Committee members are elected for a term of 3 years at a time. This year, two elected Committee members reach the end of their 3-year term – Secretary and Notation Officer. See the list of current Committee Members
Fee Lock (Secretary) will not be standing again, so we are looking for someone to fill that role. Fee has been Secretary of the Morris Federation for 21 years and is our longest serving officer. She has provided a MF Secretary’s Job Description [PDF]. For an informal chat about the role, please email her at secretary@morrisfed.org.uk.
Jerry West (Notation Officer) is willing to stand again in that post.
If you wish to stand for election to either post, please complete a Committee Post Nomination Form (choose 1 of 3 formats below) and be proposed and seconded by a member(*). You will need to submit your nomination by midnight, Friday 30th July 2021 to secretary@morrisfed.org.uk. (*) The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.
- Committee Post Nomination Form [Word Format] – downloads automatically to ‘downloads’ folder
- Committee Post Nomination Form [Rich Text Format] – downloads automatically to ‘downloads’ folder
- Committee Post Nomination Form [PDF] – opens in new window for viewing
Co-opted Volunteers
There are also plenty of opportunities to volunteer towards the work of the Morris Federation as a co-opted member of the Committee. This could be for a short project or longer term. These posts are reviewed annually by the elected Committee. The current co-opted members are Dan Watford (IT Administrator), Sally Smith (Communications Officer) and Brian Kelly (Communications and IT).
If you have skills and time to offer support, we would love to hear from you, especially in these areas: Marketing; Media Liaison; Safeguarding; Schools Liaison; Teaching morris and related activities in schools; Equality, Diversity, and Inclusion; Recruitment of team members. Please contact us and choose ‘feedback’ to arrange an informal chat.
Motions and Items for Discussion
All Motions must be proposed and seconded by a member(*). A team member representing the proposer & seconder must attend the online AGM. Items for Discussion must be proposed by a member. (*) The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.
Please submit Motions and Items for Discussion by midnight, Friday 30th July 2021 to secretary@morrisfed.org.uk .
To submit a Motion, please complete this form (choose 1 of 3 formats below):
- Submitting a Motion [Word Format] – downloads automatically to ‘downloads’ folder
- Submitting a Motion [Rich Text Format] – downloads automatically to ‘downloads’ folder
- Submitting a Motion [PDF] – opens in new window for viewing
NOTE: As noted at our AGM in 2020, the Committee are of the view that our Constitution and Standing Orders need a thorough review and overhaul. The Committee propose that we look to replacing these during 2022. If you are interested in joining a working party to bring forward proposals to an EGM/AGM, please contact us and choose ‘feedback’.
Getting your AGM Pack
As per last year, the AGM papers will be sent by email to our registered contacts (rather than by post) and voting will be electronic (rather than by email/post).
The AGM Pack 2021 will contain the papers for the meeting and will be emailed to member contacts in August, for them to circulate to team members to read and decide how to vote on elections of officers and any motions.
A separate document AGM Voting & Registration 2021 will be emailed to member contacts in September with information on how to register to attend the Zoom meeting, how to submit votes in advance or at the meeting, submit apologies, appoint a proxy etc.
When the documents are ready, Member contacts will also be able to find the above two documents in the Members Area of the web site at: www.morrisfed.org.uk/members/agm
Voting
All members are encouraged to vote so that the views of the entire membership is known.
For teams not attending the Zoom meeting, voting ‘in advance’ will be online (not by email/post as in some previous years) with a deadline of midnight before the meeting i.e. on Friday 24th September 2021. Proxy voting will also be available.
For representatives of teams attending the Zoom meeting, voting will also be made available during the meeting.
Your member contact will ask their team members for their votes.
Attending the meeting
Only one representative per member team will be able to attend the Zoom meeting (individual members may attend in their own right).
Each member team may register for one zoom session to attend the meeting to represent the team. Each person may represent only 1 member team on 1 Zoom session for the duration of the meeting. Attendance at the Zoom meeting will be counted as ‘represented in person’ to meet the quorum of 15 group members.
The meeting will not be recorded.
Other members of your team (or a different member team) will be able to sit with the representative, or watch a live stream, but will not be permitted to participate directly.
The meeting will start promptly at the stated start time. You may join from an hour beforehand, and at least 15 minutes beforehand to check and adjust your setup.
Watching the meeting
There will be a live stream on YouTube so that any member of a member team may watch the AGM ‘live’ and it will be removed at the end of the meeting. The link will be emailed to member contacts a few days before the meeting. Please don’t record the meeting yourself, as we will not be asking for permission from the attendees. Please only share the link with people who are a member of a team in The Morris Federation – it is a Members’ meeting not a Public meeting.
Queries
ANY QUERIES about any AGM items: please contact us and choose ‘feedback’.
AGM and Day of Dance 2022
In 2022 the AGM and Day of Dance will be held on Saturday 24th September 2022 in Darlington, as hosts of Black Diamond Mixed Cotswold Morris. When the hosts are ready to take bookings we will let you know in a broadcast email.
Minutes from our previous AGMs
- MF AGM Minutes 26 September 2020 (coming soon) [PDF]
- MF AGM Minutes 28 September 2019 [PDF]
- MF AGM Minutes 22 September 2018 [PDF]
- MF AGM Minutes 23 September 2017 [PDF]
- MF AGM Minutes 24 September 2016 [PDF]
- MF AGM Minutes 26 September 2015 [PDF]
