AGM and day of dance

Every year we hold a day (or weekend) of dance to celebrate and showcase our members, followed by our annual general meeting, and usually a ceilidh. The day of dance and AGM are usually hosted in the home town/city of one or more of our members, and often followed by a ceilidh.

2024 Day of Dance & AGM

In 2024 the AGM and Day of Dance will be held on Saturday 21st September 2024 in Cardiff, hosted by Cardiff Morris and friends.  Note change of date from 5th October.

Day of Dance

The format will be a day of dance, followed by the AGM meeting, see: Day of Dance & AGM event 2024.

Annual General Meeting

The AGM will start at 16:30, with sign-in from 16:00.  The address is: tbc in Cardiff.

We plan to provide an option to attend the meeting online via Zoom so that representatives will not be put off attending due to travelling.

The DRAFT Minutes of the 2023 AGM (see minutes at the bottom of the page) are to be approved at the 2024 AGM; if you spot any errors please contact us and choose ‘general enquiries’ to let us know.  

Election of Committee Members

Committee members are elected for a term of 3 years at a time, and may stand again at the end of each term.

In 2024 there are 3 (out of 6) Committee posts that we need to elect:

We did not elect an Archive Officer in 2023, so will be starting an Archive Group of interested parties.  We therefore need to elect an Archive Officer for a 2-3 year term, to start immediately, and finishing on 31st December 2026.  The candidate may stand again following the end of their term.

• Archive Officer – 2-3 year term – to start immediately until end Dec 2026 – Archive Officer – Job Role [PDF]

In 2024, two elected Committee members reach the end of their 3-year term on 31st December 2024 – Secretary and Notation Officer.  The present role-holders may wish to stand again.

• 

  Secretary – 3 year term from 1st Jan 2025 – Secretary – Job Role [PDF]
• Notation Officer – 3 year term from 1st Jan 2025 – Job Role [PDF] coming soon

For an informal chat about any of these roles, please Contact us and choose ‘Archives’ for Mike Everett, or ‘General enquiries’ for Andrew Knight, or ‘Notation’ for Jerry West; or contact any of the other committee members.

If you wish to stand for election to a post, please complete a Committee Post Nomination Form (choose 1 of 3 formats below) and be proposed and seconded by a member(*).  The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.

• Committee Post Nomination Form [Word Format] – downloads automatically to ‘downloads’ folder
  
• Committee Post Nomination Form [Rich Text Format] – downloads automatically to ‘downloads’ folder
• Committee Post Nomination Form [online form] – opens in new window

You need to submit your nomination by midnight, Sunday 14th July 2024 2024.

Nominations for Honorary Life Membership, or Friendship of The Morris Federation

The recognition of ‘Honorary Life Member’ is intended for an individual within the morris community and that of ‘Friend’ is intended for an individual or organisation outside the morris community that has made a unique contribution to morris dancing and related activities in general, or an exceptional contribution to furthering the aims of The Morris Federation.

If you wish to nominate someone for either award, please complete a Honorary or Friend Nomination Form (choose 1 of 3 formats below) – this needs to be proposed by one member and seconded by 5 members(*).  The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.

• Honorary or Friend Nomination Form [Word Format] – downloads automatically to ‘downloads’ folder
  
• Honorary or Friend Nomination Form [Rich Text Format] – downloads automatically to ‘downloads’ folder
  
• Honorary or Friend Nomination Form [online form] – opens in new window
  

You need to submit your nomination by midnight, Sunday 14th July 2024 2024.

Motions and Items for Discussion

All Motions must be proposed and seconded by a member (*).  A team member representing the proposer & seconder must attend the AGM (in person or online).  Items for Discussion must be proposed by a member. (*) The classes of Membership are: Full Group / Junior Group / Full Individual / Associate / Honorary Life.

To submit a Motion, please complete this form (choose 1 of 3 formats below):

• Submitting a Motion [Word Format] – downloads automatically to ‘downloads’ folder
• Submitting a Motion [Rich Text Format] – downloads automatically to ‘downloads’ folder
• Submitting a Motion [online form] – opens in new window

You need to submit Motions by midnight, Sunday 14th July 2024.

To submit an Item for Discussion, please complete this form:

• Submitting an Item for Discussion [online form] – opens in new window

You need to submit Items for Discussion by midnight, Sunday 14th July 2024.

Getting your AGM Pack

The AGM papers will be sent by email to our registered contacts and voting will be electronic (in advance and online) or in-person at the meeting.

The AGM Pack 2024 will contain the papers for the meeting and will be emailed to member contacts in early September, for them to circulate to team members to read and decide how to vote on elections of Officers and any Motions, and to think about input to any discussion items.

A separate document AGM Voting & Registration 2024 will be emailed to member contacts soon afterwards with information on how to register to attend the meeting, how to submit votes in advance or at the meeting, submit apologies, appoint a proxy etc.

When the documents are ready, Member contacts will also be able to find the above two documents in the Members Area of the web site at: www.morrisfed.org.uk/members/agm (need to login).

Attending the meeting

Only one representative per member team will be able to vote at the meeting (individual members may attend in their own right).

Each member team may register to attend the meeting in person or online.  Each person may represent only 1 member team in person or 1 Zoom session for the duration of the meeting.  Attendance at the Zoom meeting will be counted as ‘represented in person’ to meet the quorum of 15 group members.

The meeting will not be recorded.

Other members of your team (or a different member team) will be able to sit with the representative in person, or online on zoom, or watch a live stream, but will not be permitted to participate directly.

The meeting will start promptly at the stated start time.  If you join via Zoom, you should connect at least 15 minutes beforehand to check and adjust your setup.

Watching the meeting

We may decide to provide a live stream on YouTube so that any member of a member team may watch the AGM ‘live’ and it will be removed at the end of the meeting.  The link will be emailed to member contacts a few days before the meeting.  Please don’t record the meeting yourself, as we will not be asking for permission from the attendees.  Please only share the link with people who are a member of a team in The Morris Federation – it is a Members’ meeting not a Public meeting.

Voting

All members are encouraged to vote so that the views of the entire membership is known.

For teams not attending the meeting, voting ‘in advance’ will be online with a deadline of midnight, Wednesday 18th September 2024. Proxy voting will also be available.

For representatives of teams attending in person or online, voting will also be made available during the meeting.

Your member contact will be requested to ask their team members for their votes/input on these items:

• Votes on Motions – votes For / Against / Abstain
• Input to Discussion items
• Votes on Election of Committee Officers – votes For / Against / Abstain
• Votes on Nominations for Honorary Life Membership or Friend – votes For / Against / Abstain

Volunteers needed!

There are also plenty of opportunities to volunteer towards the work of the Morris Federation as a co-opted member of the Committee, or just as someone who helps out with things from time to time.  It can be for a short time, or longer term.  For example we have a backlog of zoom recordings waiting to be edited – can you help?

The current co-opted members are Dan Watford (IT Administrator), Brian Kelly (Communications and IT) and Abigail Banfield (Social Media).  Co-opted posts are reviewed annually by the elected Committee.  We also have other helpers, including Esther Ferry-Kennington (Bid support), Sally Smith (Youth work and communications), Barry Goodman (Youth work), Alan Courtney (Photography), and James Merryclough (Press Liaison).

If you have skills and time to offer support, we would love to hear from you, especially in these areas: Events Management; Video Editing; Safeguarding; Schools Liaison; Teaching morris and related activities in schools; Equality, Diversity, and Inclusion; Recruitment of team members; Marketing; Media Liaison.  Please contact us and choose ‘general enquiries’ to arrange an informal chat with any of the committee members.

Queries

ANY QUERIES about any AGM/EGM items: please contact us and choose ‘general enquiries’.

Minutes from our previous AGMs

• MF AGM Minutes 30 Sept 2023 (Draft) [PDF] – to be approved at 2024 AGM – ref AGM Pack 2023 [PDF] 
• MF EGM Minutes 3 Dec 2022 [PDF] ref MF EGM Pack 2022 [PDF]
• MF AGM Minutes 24 Sept 2022 [PDF] ref MF AGM Pack 2022 [PDF]
• MF AGM Minutes 25 Sept 2021 [PDF] ref MF AGM Pack 2021 [PDF]
  
• MF AGM Minutes 26 Sept 2020 [PDF] ref MF AGM Pack 2020 [PDF]
• MF AGM Minutes 28 Sept 2019 [PDF] ref MF AGM Booklet 2019 [PDF]
• MF AGM Minutes 22 Sept 2018 [PDF] ref MF AGM Booklet 2018 [PDF]
• MF AGM Minutes 23 Sept 2017 [PDF]
• MF AGM Minutes 24 Sept 2016 [PDF] ref MF AGM Booklet 2016 [PDF]
• MF AGM Minutes 26 Sept 2015 [PDF]